About the UW Disc Golf Club

University of Wisconsin- Madison Disc Golf Club Constitution

The purpose of the Disc Golf Club of the University of Wisconsin–Madison is to:

  1. promote and facilitate a variety of disc golf programs at UW and the Madison community;
  2. raise local awareness of this sport that is getting increasing attention around the world;
  3. enhance interaction and cooperation between University students, faculty and staff, and the wider Madison community;
  4. bring together disc golfers on campus and throughout the surrounding community;
  5. to work with the city of Madison and the Madison Area Disc Golf club in reducing waste in Madison parks. and promoting environmentally-conscious disc golfers.
  6. raise money and to provide labor for the repair, maintenance, and upgrade of current disc golf courses, as well as for the construction of new courses in the Stevens Point area.

Article 1 - Name of Organization

The name shall be University of Wisconsin Disc Golf Organization, hereto referred to as the Disc Golf Club or the Club.

Article 2 – Membership

UW-Madison Disc Golf Organization is open to participation by students, faculty, staff, and community members. The Disc Golf Club is open to all without regard to age, race, creed, religion, handicap, sex, national origin, ancestry, sexual orientation, pregnancy, marital status, parental status, or political affiliation. Participating membership must include at least five (5) students in good academic standing. A majority of the participating membership must be comprised of UW-Madison students. All UW-Madison students have an equal opportunity to hold office. Officers elected by vote of the executive board will be accountable for finances, and constitutional decisions.

Article 3 - Disc Golf Club Executive Board

Section 1. The UW Disc Golf Organization will be lead by an executive board comprised of five officers with no delineations to their roles as officers.

Section 2. Election of Officers
Any full- or part-time UW-Madison student in good academic standing can run for a Disc Golf Club officer position. Election of officers for the following academic year shall take place in the month of April during a Club meeting. Officer positions and the date of the meeting for elections will be publicized on the Club’s web site at least two (2) weeks in advance of the election.
In the case that an officer resigns or is expelled, an officer election will be held within one month. The officer position and the date of the meeting for the election will be publicized on the Club’s web site at least two (2) weeks in advance of the election.
Selection of new officers will be handled by a vote of the previous year’s executive board. Candidates receiving a simple majority are elected.
Should a simple majority not be reached, a run-off election will take place between the top two candidates for office.

Section 3. The duties and powers of the executive board:
Preside over monthly Club meetings.
Schedule meetings.
Generate ideas for tournaments and activities.
Coordinate fund-raising activities.
Organize activities to recruit new club members, on campus.
Delegate tasks for completion of tournaments and activities to members.
Appoint committees and be the Spokesperson for the club.
Keep club members informed of campus and community events.
Process all forms necessary for the completion of campus and community tournaments and activities.
Keep all Club financial records in order, including collecting dues, ordering materials and making payments in a timely fashion.
Prepare and type Club minutes; distribute minutes to members in Club meetings or by e-mail; forward minutes to the Webmaster for posting on the Club web site.
Notify club members of events by telephone, mailed memos, word of mouth, and e-mails.
Publicize events sponsored by the Club, both on- and off-campus that non-club members may participate.

In summary: The Executive Board will preside over meetings and oversee the general operation of the Club. They will have the responsibility of being the representative for the Club to any potential sponsors, or at any community event such as (but not limited to) tournaments and membership drives. They may appoint any number of members to provide assistance in this area, or to relieve Them of the representation temporarily for any reason that is deemed necessary. They may form committees or project leaders to oversee specific projects. They will be the only members that can move for the removal of another member including another officer. Another officer must second this motion, and the motion must be passed by a three-fourths majority vote by the executive body.

Article 4 – Meetings
Meetings will take place after leagues and on other announced dates determined by the officers. These meetings are open to any interested University students and community members with ideas, questions, or suggestions for the Disc Golf Club. The site of the meeting will be determined by an officer, and communicated to the membership body via e-mail. Any officer or member may call emergency meetings, however, a meeting called by any officer or member other than the President must be communicated to and approved by the President before taking place. Meetings will be held at least once a semester.

Article 6 - Finances
Section 1. Funds shall be obtained through grant writing, sponsorships, fund-raisers, and Associated Students of Madison (ASM).

Section 2. If the Disc Golf Club is dissolved, club funds will return to Associated Studnets of Madison (ASM).

Article 7 - Amendments
Proposed amendments to this Constitution shall be submitted in writing at any regular meeting. Any proposed amendments shall be read to club members by an officer, recorded and filed, and voted upon at a Club meeting at least one month after it is proposed. Amendments shall become a part of the Constitution only if approved by at least three-fourths of those present and allowed to vote at that club meeting. All members should be notified about the proposed amendment before the voting.

Article 8 - Ratification
This constitution shall be first in effect by a three-fourths vote of Disc Golf Club members in the fall of 2006.

Article 9 – Date of Constitution
This constitution shall be reviewed and updated (if needed) a minimum of every three (3) years.

Disc Golf Club of the University of Wisconsin – Madison Bylaws

1) Any item purchased with Club funds or donated to the Club will remain the property of the Club unless it is moved that the item be donated to another organization or to charity. The members will vote by secret ballot on the motion and a two-third's majority vote will be required to pass the motion with each member counting as one vote.

2) To be officially considered a member of the Disc Golf Club, an individual must pay their membership dues to an Officer. Membership dues will be set at ten dollars ($10.00) per academic year.

3) Only the Executive Board, will have access to the Club account.

4) All members will be expected to donate a reasonable amount of time per semester to fund-raising activities or any other Club sponsored activity that requires a club member to be present. If a member's schedule does not reasonably allow for the donation of their time, they will not be penalized in any way, nor will their standing as a member or officer be affected. However, all members, as stated above will be expected to assist the Club in its operation.

5) Any officer may be expelled from the Disc Golf Club for insufficient participation, neglect of duties, abuse of powers, actions contrary to the aims of the Club, or direct violation of the Constitution and/or bylaws, rules, regulations, laws, or traditions of the Disc Golf Club or of the University of Wisconsin- Madison. That officer shall receive a warning first and be put on probation until such actions are rectified. A three-fourths vote of the entire club membership is necessary for expulsion.

Date of Completion: July 14th, 2006
*Reviewed and Amended : July 23, 2007

*Adapted from UW- Stevens Point Disc Golf Club Constitution drafted, 11/08/2000

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